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| Schedule of Benefits About the Plan Board of Trustees Contract Administrator Health & Welfare Plan Document |
ITPE Health & Welfare PlanSummary Plan DescriptionBefore we get down to the specifics of the Plan, we would advise you to read the definitions and refer to these definitions as you are reading this document, it will help to make the Plan easier to understand. We have attempted to write this Summary Plan Description in language that is simple. Yet, any employee benefit plan, by its very nature, has unique terms. Please look carefully at the definitions including, but not limited to "Participant", "Dependent", "Employee", "Hospital", "Physician", "Incurred", "Preferred Provider Organization (PPO)" and "Period of Confinement or Disability". This will enable you to become more familiar with the Plan. When the word "Participant" is used in the Summary Plan Description it shall apply to Employee and Dependent Participants, unless otherwise noted. If you have any questions, please do not hesitate to contact the Fund Office. Always bear in mind that the written terms of the entire Plan govern, no matter what anyone else tells you. The Plan may be amended from time to time by the Trustees. Such amendments will be posted to the Plan's web site (www.itpebenefits.org) and will be distributed to each participant as a supplement to the published booklet. You should also bear in mind that the Trustees of the Fund, or such representatives as they designate, have full authority in their absolute discretion to determine the nature and amount of benefits to be provided by the Plan, eligibility to participate in the Plan and eligibility to receive benefits from the Plan, together with all questions, policies and procedures relating to those subjects. All decisions and determinations of the Trustees or their designees are final and binding on all Participants and other interested parties. |
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| Frequently Asked Questions | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| What Benefits Are Provided by the ITPE Health & Welfare Plan? | The benefits provided for you under the Plan include:
You can find the Schedule of Benefits which applies to you and your dependents if you know the hourly rate that your Employer is contributing on your behalf to the ITPE Health and Welfare Fund. The current hourly contribution rates and the page numbers where the Schedules of Benefits for each contribution are set forth below.
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| How Do I Become Eligible For Benefits? | Who Qualifies for Health and Welfare Benefits? Health and Welfare benefits are provided by the ITPE Health and Welfare Fund for active Employees who have eligibility and also for their Dependents. Employees and Dependents who are eligible for benefits from the Fund are known as "Participants". The amount of your benefits is based on the average number of hours you actually work per week and the hourly rate your employer contributes on your behalf. There are four different benefit levels provided for active Participants as set forth below. The highest level of benefits is available for active Participants who are in Level IV. As you go down each level, the amount of benefits available decreases.
When Is A Claim Incurred? This depends on the type of benefit involved. For example, a claim for hospital benefits is normally incurred on the date you (or your dependent) enter a hospital; a claim for weekly accident and sickness benefits is incurred on the first day of your disability if it is caused by an accident or on the fourth day of your disability if it is brought about by illness; a claim for death benefits or accidental death and dismemberment benefits is incurred on the date of the death or dismemberment involved. Any other claim for benefits is incurred on the date the service in question is rendered. How Is Eligibility Acquired? In order to be eligible for benefits under the ITPE Health and Welfare Fund, you must first fill out an enrollment and beneficiary card and send it to the Fund office directly or through your Shop Steward, Union Representative or Employer. If you are Employed by an Employer on the date the Fund became effective at your place of work, you are immediately eligible for benefits as soon as your card is received and contributions are paid on your behalf. If, for any reason, you are away from work, your eligibility is postponed until you return to active work. If you are hired after the date the Fund became effective at your place of work, your eligibility date for coverage is the 91st day after your date of hire, provided your enrollment card has been received by the Fund. To be eligible for benefits for dental prosthetics (bridges, partials or complete dentures, and space maintainers, including adjustment and repair thereto), you must be covered by the Fund for twelve (12) months. How Do You Lose Your Eligibility For Benefits? Your eligibility for benefits terminates on the date when you leave the employment of an Employer covered by the Fund or if the Board of Trustees terminates the Fund, whichever happens first. The Board of Trustees may change or eliminate benefits under the Fund and may terminate the entire Fund or any portion of it. The Board of Trustees may terminate the Fund when there is no longer a collective bargaining agreement in force between the Employers and the Union requiring any Employer contributions to the Trust Fund. At any other time, the Fund may be terminated by a unanimous vote of all Trustees, with consent of the Employers and the Union. Coverage of an eligible child terminates automatically when the child marries or attains nineteen years of age (except for students, who are covered to age twenty-five provided they are solely dependent upon you for support and are regularly attending an accredited school, college or university), whichever comes first. Coverage of an unmarried handicapped child over nineteen ceases if the child is found to be no longer totally or permanently disabled. Coverage of the Spouse of an Employee terminates automatically as of the date of divorce or death. Coverage for all dependents terminates automatically as of the date of death of the Employee. In the event your Employer is two months delinquent in remitting contributions on your behalf to the Fund, your eligibility for benefits incurred after such two month period shall be suspended until such time as the employer is no longer delinquent for two months. During such a period of suspension, the Fund shall hold such claims in abeyance pending payment of the contributions. Once your employer is no longer delinquent for two months, such claims will be promptly processed by the Fund. Top of page |
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| Your Beneficiary | How To Name Or Change A Beneficiary. To name a beneficiary, simply complete the enrollment and beneficiary card furnished to you by your union representative, Fund representative or employer. The card must then be sent to the Fund office. You may change your beneficiary whenever you wish. To do so, merely complete a new card and make sure that it is sent into the Fund office. The change will take effect on the date you sign the new beneficiary card. However, such change will not be in effect with regard to any payments made by the Fund before receiving the new card. It is very important to keep your enrollment and beneficiary card up-to-date. Report any important change at once to your Fund office - for example, if you move to a new address, if you marry or become divorced, if your beneficiary dies, or if you have a new child. You Can Name More Than One Beneficiary. If you do so, you may also specify the share each is to receive of any benefits payable upon your death. If you do not specify, each beneficiary will receive an equal share. If any of your beneficiaries are no longer alive upon your death, that person's share is divided equally among the surviving beneficiaries. If You Do Not Name A Beneficiary. If you die without properly naming a beneficiary, any benefits due as a result of your death will be paid in one sum in the following manner:
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| Employment With More Than One ITPE Employer | Some Employees may be employed by two or more ITPE Employers at the same time, and attain eligibility for benefits from the Plan by virtue of their employment with each such Employer. In such case, benefit claims for such Employee and his/her dependents shall be paid by first exhausting the benefits available under the job in which the Employee has been employed longest, and then applying the benefits available as a result of his other employment with any other ITPE Employer. In no event, shall the combination of such benefit payments exceed the maximum combined benefit payable under the Plan for the claim in question. Top of page |
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| Benefit Payments When Husband And Wife Are Both ITPE Employees | When both husband and wife are ITPE Employees eligible for benefits under the Plan, all benefits payable to such husband and wife shall be paid by first exhausting the benefits available to such spouse as an Employee, and then applying the benefits available as a result of such spouse's status as a dependent. In no event shall the combination of such benefit payments exceed the maximum benefit payable under the Plan for the claim in question or the actual amount of charges for the claim in question. Dependent benefits for dependent children of such a husband and wife shall be paid by first exhausting the benefits available by virtue of the employment of whichever spouse has been employed longest, or, if employment time is equal, by virtue of the earliest birth date in the calendar year and then applying the benefits available as a result of the employment of the other spouse. In no event shall the combination of such benefit payments exceed the maximum combined benefit payable under the Plan for the claim in question. Top of page |
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| When Both Parents And A Dependent Child Are ITPE Employees | When both a Dependent Child and one or more parents are ITPE Employees eligible for benefits under the Plan, all benefit claims for such Dependent Child shall be paid by first exhausting the benefits available to such Dependent Child as an Employee and then applying the benefits available as a Dependent. In no event shall the combination of such benefit payments exceed the maximum combined benefit payable under the Plan for the claim in question. Top of page |
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| Women's Health And Cancer Rights Act Of 1998 |
On October 21, 1998, Congress enacted the Women's Health and Cancer Rights Act of 1998. Under this law, group health plans that provide coverage for mastectomies must also cover reconstructive surgery and prostheses for mastectomy patients. This law requires that a member receiving benefits for a medically necessary mastectomy must also be eligible to receive benefits for:
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| Newborns' And Mothers' Health Protection Act | Under this law, group health plans may not restrict benefits for any hospital length of stay in connection with child birth for the mother or newborn child to less than forty-eight (48) hours following a normal vaginal delivery, or less than ninety-six (96) hours following a Caesarian Section. However, this law does not generally prohibit the mother's or newborn's attending provider, after consulting with the mother, from discharging the mother or newborn earlier than forty-eight (48) hours or ninety-six (96) hours as applicable. In any case group health plans may not, under federal law, require that a health care provider obtain authorization from the Plan for prescribing a length of stay not in excess than forty-eight (48) hours (or ninety-six (96) hours if applicable). This Plan is in compliance with this federal law. Top of page |
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| Death Benefits | When Are Death Benefits Paid? Death Benefits are payable in the event of your death from any cause at any time or place while you are eligible for benefits. Payment will be made in a lump sum to the beneficiary designated by you. How Much Is Paid? The amount of death benefit paid in the event of your death is based on your classification and is listed in your schedule of benefits. If You Are Single. Those employees who are single at the time of their death and are otherwise eligible for benefits have an additional $1,000.00 death benefit. If Your Employment Terminates. If your employment terminates, your eligibility for death benefits will expire after thirty-one (31) days following the termination of your employment. If You Become Disabled. If you become totally and permanently disabled while eligible for benefits and before age 60, your eligibility for death benefits will, without payment of further contributions, remain in force for one year, or for the length of time equal to service with your Employer if such service was for less than one year. Top of page |
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| Employee Benefits For Non-Occupational Accidental Death And Dismemberment | The Fund provides benefits for loss of life, limbs, or the entire and irrecoverable loss of sight, which occurs directly from bodily injuries caused solely through accidental means when the loss occurs within ninety (90) days after the accident. These benefits are not payable in the event the accident takes place on the job, and are payable for employees only. In Case Of Accidental Death. An accidental death benefit is paid to your beneficiary if you die by accidental means while eligible for benefits and the accident does not occur on the job. The amount of the accidental death benefit depends on your classification and is set forth in your Schedule of Benefits. The Meaning Of Dismemberment. Dismemberment means the loss of one or both hands at or above the wrist, the loss of one or both feet at or above the ankle joint or the total and irrecoverable loss of sight in one or both eyes. In Case of Accidental Dismemberment. The full amount of the benefits as set forth in your Schedule of Benefits shall be paid to a Participant/Employee who loses the following by accidental means which do not take place on the job.
Losses Not Covered. This non-occupational accidental death and dismemberment benefit does not cover losses due to any of the following:
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| Dependent's Death Benefits | In the event of the death of a dependent from any cause while you are eligible for benefits, you will receive the benefit listed in your Schedule of Benefits. Your eligibility for dependent's death benefits stops when your employment terminates, if your eligibility for benefits ceases, or if you die. Top of page |
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| Survivor Monthly Death Benefits | In addition to the death benefits previously described, the Fund will pay a survivor death benefit in monthly installments to your beneficiary in the event of your death from any cause at any time or place while you are eligible for benefits. The amount of each monthly installment and the period of time over which such installments will be paid is based on your classification as set forth in your Schedule of Benefits. Top of page |
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| Weekly Accident And Sickness Benefit | The Fund pays eligible Employees a weekly benefit while they are disabled and prevented from working provided that they are under the care of a legally qualified physician and their disability results from a non-job related accident, sickness or disease for which benefits are not payable under any workmen's compensation law or any law or policy of insurance providing for the payment of motor vehicle "No-Fault" or First-Party Benefits. The Amount Of The Benefit. Once again the weekly benefit is based on your classification. The amounts of the benefits are set forth in your Schedule of Benefits. Waiting Period. Weekly accident and sickness benefits begins on the first day of disability if an Employee is disabled as a result of an accident and on the fourth day of disability if an Employee is disabled as a result of illness. Maximum Number Of Weeks. Weekly accident and sickness benefit will continue for a maximum of 26 weeks for any one disability. Separate Periods Of Disability. Payment will be made for as many separate and distinct periods of disability as may occur. When benefits have been paid for the maximum number of weeks, this coverage terminates. However, an Employee will again be eligible for this coverage as soon as he or she has returned to active work and has completed two weeks of continuous active service. If an Employee recovers from a disability for which less than the maximum number of weeks has been paid and again becomes disabled after less than two weeks of active work on a full time basis, both disabilities will be considered as one period of disability unless the second period of disability is due to injury or sickness which is entirely unrelated to the cause of the previous disability and begins after return to active work on a full time basis. Must I Be Confined To Home? It is not necessary to be confined to your home to collect benefits, but you must be under the care of a legally qualified physician during the period of your disability. Payment of Social Security Taxes. Since the weekly Accident and Sickness Benefit is subject to Social Security taxes, the Fund will deduct the correct percentage of FICA tax from the benefit due. In addition, the Fund pays an equal amount of Social Security tax on your behalf. Top of page |
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| Coordination Of Benefits | General Rule. If an individual is entitled to benefits or services for which benefits are payable under the ITPE Health and Welfare Plan, and is also covered under any other plan, the benefit provided by the ITPE Health and Welfare Plan will be coordinated so that the combination of such benefit payments does not exceed the maximum benefit payable by the Plan which has the primary coverage for the claim in question. Definition of "Plan". is defined at Section 20.02 of the ITPE Health and Welfare Plan as follows: "Plan" means a plan listed below which provides medical, dental, vision or health benefits and services.
Exchange of Information. The Fund may, with the consent of the employee or the spouse of an employee when the claim is for a spouse, or the parent or guardian when the claim is for a minor child, release or obtain any data which is needed to implement this provision. Any person who claims benefits under the ITPE Health and Welfare Fund must, upon request, provide all information the Administrator believes is needed to coordinate benefits. All information believed necessary to coordinate benefits may be exchanged with other companies, organizations or persons. Facility of Payment. When payments should have been paid under the ITPE Health and Welfare Plan but were already paid under some other Plan, the Fund shall have the right to make payment to such other Plan of the amount which would satisfy the intent of the provision. Such payment will be considered benefits paid under the ITPE Health and Welfare Plan and to the extent of those amounts, will discharge the Fund from liability. Right of Recovery. If payments made under the ITPE Health and Welfare Plan are in excess of the amount necessary to satisfy the intent of this provision, the Fund shall have the right to recover such excess payments from one or more of the following:
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| General Exclusions And Limitations | The Plan does not provide coverage for the following items:
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| Preferred Provider Organization (PPO) Network | The Trustees of the Fund have engaged Blue Cross Blue Shield of Georgia (BCBSGA) as the Claims Administrator and as the Preferred Provider Organization (PPO) for the Fund. Accordingly, Participants of the ITPE Health and Welfare Fund have access to a vast Network of Physicians and Hospitals affiliated with the Blue Cross Blue Shield Network of Healthcare Providers. There are decided advantages for Plan Participants who use the services of doctors or hospitals associated with the Blue Cross Blue Shield Network. The advantages to Plan Participants who utilize the Blue Cross Blue Shield Network include the following:
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| Medical Benefits | All eligible Participants of the ITPE Health and Welfare Plan are entitled to the Medical coverage provided by the Plan. Medical coverage covers only Reasonable and Necessary medical expenses, and does not apply to prescription drug, dental, vision or welfare benefits. Nor does it apply to any medical expenses specifically excluded from coverage in other portions of this Summary Plan Description.
Subject to the family maximum described later in this paragraph, each Participant shall be responsible to pay a "Deductible" each calendar year before the balance of his or her medical expenses (both In-Network and Out-of-Network) become covered medical expenses. The amount of a Participant's Deductible is specified in the Schedule of Benefits beginning at page 5 of this Summary Plan Description. The amount of the Deductible shall also be specified at the Fund's website (www.itpebenefits.org). Remember, this Deductible applies to each Participant during a calendar year, regardless of the number of injuries or illnesses they may have. There will be a maximum of 3 Deductibles per family per calendar year. Any combination of Deductible payments for families of 3 or more Participants shall be no more than the combined Deductibles of 3 family Participants. For In-Network Expenses the Fund shall pay 75% of all covered medical expenses per eligible Participant per calendar year in excess of the combined In and Out of Network Deductible. This 75% payment by the Fund shall be paid until the Participant's Out Of Pocket Maximum has been met or the Participant's calendar year Maximum Medical Benefit has been paid, whichever comes first. In the event the Participant's Out Of Pocket Maximum has been met and the annual Maximum Medical Benefit has not been fully paid, the balance of all covered medical expenses for the year will be paid at 100% up to the annual Maximum Medical Benefit as specified in the pertinent Schedule of Benefits. For Out-of-Network Expenses, the Fund shall pay 65% of all covered medical expenses per eligible Participant per calendar year in excess of the Deductible. This 65% payment by the Fund shall be paid until the Participant's combined In and Out of Network Out-of-Pocket Maximum has been met or the Participant's maximum calendar year benefit has been paid, whichever comes first. In the event the Participant's Out-of-Pocket Maximum has been met and the Maximum Medical Benefit has not been fully paid, the balance of all covered medical expenses for the year will be paid at 100% up to the Maximum Medical Benefit as specified in the pertinent Schedule of Benefits. The Out-of-Pocket Maximum Medical Benefit is combined for In and Out of Network expenses each calendar year. The calendar year Maximum Medical Benefit shall include all benefits paid at 65% and 75%, plus all benefits paid at 100%. In addition to the Deductible, each Participant is responsible for the 25% of In-Network covered medical expenses and the 30% of Out-of-Network covered medical expenses up to his or her out-of-Pocket Maximum and all medical expenses in excess of the Participant's annual Maximum Medical Benefit as specified in the pertinent Schedule of Benefits for the calendar year in question. Medical benefits provided by the Fund shall renew each calendar year. Top of page |
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| Covered Medical Expenses | The term "Covered Medical Expenses" means the expenses incurred by or on behalf of a Participant for the charges listed below if they are incurred after he or she becomes eligible for these benefits. Expenses incurred for such charges are considered Covered Medical Expenses to the extent that the services or supplies provided are prescribed and/or recommended by a Physician, are Medically Necessary for the care and treatment of an injury or illness and the charges are reasonable in light of charges for similar services in your community. Please refer to your Schedule of Benefits for information regarding co-payments, deductibles or maximum coverage.
The following limitations apply to Short-Term Rehabilitative Therapy and Chiropractic Care services:
Organ Transplant Services: The following limitations shall apply to covered Medical Expenses for preventative care. Expenses for a physician office visit included. Well Baby Care:
No payment will be made for medical expenses incurred for which benefits are not payable under the General Exclusions and Limitations section of this booklet found at pages 20 through 25, or for private Hospital rooms unless such rooms are determined to be Medically Necessary or the Hospital only offers private rooms. Top of page |
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| Maternity | For the purpose of computing medical benefits, maternity is treated as any other illness for female employees or dependent wives. Dependent children are not covered for maternity benefits. Birthing Center Approved For Benefits The Plan provides benefits for maternity care at a freestanding facility that:
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| Family Prescription Drug Benefit | The Fund shall pay prescription drug benefits for a Participant in accordance with the amounts and terms set forth in your Schedule of Benefits, provided that the prescription drugs are obtained pursuant to a prescription issued by a Physician. Payment shall be made at 75% of the charge for such prescription drug up to the maximum payment as set forth in your Schedule of Benefits. Pharmacy Benefit Program The Fund participates in a Pharmacy Benefit Program through Express Scripts which may afford you a discount on certain prescription drugs. Upon your obtaining eligibility for benefits from the Fund you will be sent an identification card for the Express Scripts Program which you may present to your pharmacy at the time you submit your prescription in order to determine whether you are entitled to a discount on the particular drug covered by the prescription. You may also use this identification card for filling your prescriptions by mail. In order to obtain specific information regarding the prescription by mail program please call Express Scripts at 1-800-451-6245. Exclusions From Prescription Drug Benefit The prescription drug benefit shall not be payable in connection with the following:
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| Birth Control | Birth Control benefits shall be payable only to female employees or female spouses of employees. The Fund shall pay no more than $200 per Calendar Year per Employee or spouse for any prescription drug or device prescribed for Birth Control, including, but not limited to diaphragms, contraceptive jellies, creams, foams or devices and/or Birth Control pills.
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| Vision Care Benefit | A vision care benefit is provided for you or your dependent for an eye examination and toward the purchase of single vision, bifocal or higher vision lenses. Maximum Benefit Your Schedule of Benefits specifies the maximum dollar amount for each vision care benefit that will be paid by the Plan. In no event shall the Plan pay more than such maximum amount for any Employer or Dependent in any twenty-four month period. What About Contact Lenses? Benefits for examination leading to the providing of contact lenses and for the actual providing of the contact lenses are paid the same as for and in lieu of an examination and providing of single vision lenses. Restrictions on Payment of Vision Benefits Vision care benefits shall not be payable for:
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| Dental Expense Benefit | The Fund provides benefits for certain dental procedures incurred by you or your Dependent. In connection with the payment of dental benefits there is a maximum amount which the Fund will pay. There are also deductibles which you must pay before the Fund will pay the benefit.
How Does the Dental Benefit Work? Later on, we will describe those dental expenses which are covered by the Fund. You must always pay the first $25.00 of such expenses for each covered person per year. With respect to the balance of the covered dental expense, the Fund will pay 75% of the balance of the bill up to the maximum dental benefit allowed according to your Schedule of Benefits. There is a different rule for prosthetics (false teeth and adjustments and the repairs thereto) and we will deal with that subject in a separate section. The payment of dental benefits is not related to your Classification, but is related to the contribution rate being remitted on your behalf. The maximum amount of dental benefits for you and your Dependent is shown in your Schedule of Benefits located in the front section of this booklet. What Dental Expenses Are Covered By The Fund? With exception of prosthetics and teeth cleaning, which we will explain later, the dental expenses which are covered by the Fund include the charges of a licensed dentist for professional services and supplies rendered in connection with:
What About Prosthetics And Teeth Cleaning? Prosthetics The first thing you should know about benefits for prosthetics is that the Fund pays 50% of charges incurred in connection with prosthetics (after payment of the $25.00 cash deductible) up to the maximum dental benefit allowable. By "prosthetics" we mean the providing of bridges, partial or complete dentures, and space maintainers, including adjustment and repair thereto. You are only entitled to covered dental expenses with respect to prosthetics when such charges are incurred:
Dental benefits for teeth cleaning or prophylaxis (removal of calculus [tartar] stained from exposed surfaces of the teeth by scaling and polishing) are paid in the same manner as other governed dental benefits. However, covered dental expenses with respect to prophylaxis are limited to charges for one treatment in any period of six (6) consecutive months. Exclusions From Covered Dental Expenses Covered dental expense benefits under the Fund do not include and no benefits will be payable for or on account of any of the following:
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| Extension Of Benefits During A Disability | If you are disabled and no contributions are being made on your behalf, benefits for you and your Dependents will be continued for a period of two months from the date of your last contribution period. To continue medical, vision and dental care benefits for you or your dependents following said two month period, application must be made for Continuation of Coverage ("COBRA") as described in this Booklet, unless you are eligible for leave under the Federal Family and Medical Leave Act, as described on page 47 of this booklet. If you do not choose to elect Continuation of Coverage, all benefits for you and your dependents will cease at the end of two months following your last day of work. However, the Fund will continue to pay for covered expenses up to the maximum amount of benefits payable for the disability that prevented your return to work for up to 26 weeks following the first day of your disability. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Continuation Of Coverage After Loss Of Eligibility | Should you and/or your Dependents lose eligibility for the medical care, vision care, dental care or prescription drug benefits provided by the Plan, you may be entitled to elect continuation coverage in accordance with federal law. If your employer normally employs twenty or more people, and your employment is terminated for any reason other than gross misconduct you have certain rights under certain conditions to continue your coverage under a federal law known as the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA).
Qualifying Events for Continuation Coverage Under Federal Law (COBRA) and Duration of Such Coverage COBRA continuation coverage is available when your group coverage would otherwise end because of certain "Qualifying Events." After a Qualifying Event, COBRA continuation coverage must be offered to each person who is a "qualified beneficiary." You, your Spouse and your Dependent children may become qualified beneficiaries if you are covered on the day before the Qualifying Event and group coverage would be lost because of the qualifying event. Qualified beneficiaries who elect COBRA must pay for this COBRA continuation coverage. This benefit entitles each member of your family who is covered by the Plan to elect continuation of coverage independently. Each qualified beneficiary has the right to make independent benefit elections at the time of annual enrollment. Covered Employees may elect COBRA continuation coverage on behalf of their Spouses, and parents or legal guardians may elect COBRA continuation coverage on behalf of their children. A child born to, or placed for adoption with, a covered Employee during the period of continuation coverage is also eligible for election of continuation coverage. The Table set forth below describes the types of events that constitute "Qualifying Events" and the length of the availability of continuation coverage as a result of each such "Event".
Continuation coverage stops before the end of the maximum continuation period if the Participant Employee becomes entitled to Medicare benefits. If a Participant Employee becomes entitled to Medicare benefits, then a qualified beneficiary - other than the Medicare beneficiary - is entitled to continuation coverage for no more than a total of 36 months. (For example, if you become entitled to Medicare prior to termination of employment or reduction in hours, COBRA continuation coverage for your spouse and children can last up to 36 months after the date of Medicare entitlement.) Effect of Disability For Employees who are determined, at the time of the qualifying event, to be disabled under Title II (OASDI) or Title XVI (SSI) of the Social Security Act, and Employees who become disabled during the first 60 days of COBRA continuation coverage, coverage may continue from 18 to 29 months. These Employees' Dependents are also eligible for the 18 to 29-month disability extension. (This provision also applies if any covered family member is found to be disabled.) This provision would only apply if the qualified beneficiary provides notice of disability status within 60 days of the disabling determination. In these cases, the Fund may charge 150% of the cost of providing such benefits for months 19 through 29. This would allow health coverage to be provided in the period between the end of 18 months and the time that Medicare begins coverage for the disabled at 29 months. (If a qualified beneficiary is determined by the Social Security Administration to no longer be disabled, such qualified beneficiary must notify the Fund office of that fact in writing within 30 days after the Social Security Administration's determination.) Second qualifying event If your family has another qualifying event (such as a legal separation, divorce, etc.) during the initial 18 months of COBRA continuation coverage (or 29 months, if the disability provision applies), your Spouse and dependent children can receive up to 18 additional months of COBRA continuation coverage, for a maximum of 36 months from the original qualifying event. Such additional coverage is only available if the second qualifying event would have caused your Spouse or dependent children to lose coverage under the plan had the first qualifying event not occurred. A qualified beneficiary must give timely notice to the Plan Administrator in such a situation. Early Termination of Continuation of Coverage Notwithstanding an election to continue coverage for the 18 months or 36 month periods described above, an Employee or Dependent's right to Continuation of Coverage shall terminate on such date as:
Cost to Employee or Dependent for Continuation of Coverage Reminder: Remember, in order to be eligible for continuation of coverage you must satisfy the requirements for eligibility for benefits from the Fund as of the date before the "Qualifying Event". In addition, no Participant Employee or Dependant shall be eligible for continuation of coverage in the event he, she or they are covered by another Group Medical Plan. Continuation of Coverage (Federal Law - USERRA) Under the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA), a Participant may have a right to continuation of benefits subject to the conditions described below. Under USERRA, if the Employee (or his or her Dependents) is covered under this Plan, and if the Employee becomes absent from employment by reason of military leave, the Employee (or his or her Dependents) may have the right to elect to continue health coverage under the plan. In order to be eligible for coverage during the period that the Employee is gone on military leave, the Employee must give reasonable notice to the Employer of his or her military leave and the Employee will be entitled to COBRA-like rights with respect to his or her medical benefits in that the Employee and his or her Dependents can elect to continue coverage under the plan for a period of 18 months from the date the military leave commences or, if sooner, the period ending on the day after the deadline for the Employee to apply for or return to work with the Employer. During military leave the Employee is required to pay the Employer for the entire cost of such coverage, including any elected Dependents' coverage. However, if the Employee's absence is less than 31 days, the Employer must continue to contribute to the Fund on behalf of the Employee. Also, when the Employee returns to work, if the Employee meets the requirements specified below, USERRA states that the Fund must waive any exclusions and waiting periods, even if the Employee did not elect COBRA continuation. These requirements are (i) the Employee gave reasonable notice to his or her Employer and the Fund of military leave, (ii) the military leave cannot exceed a prescribed period (which is generally five (5) years, except in unusual or extraordinary circumstances) and the Employee must have received no less than an honorable discharge (or, in the case of an officer, not been sentenced to a correctional institution), and (iii) the Employee must apply for reemployment or return to work in a timely manner upon expiration of the military leave (ranging from a single day up to 90 days, depending upon the period that he or she was gone). The Employee may also have to provide documentation to the Employer and the Fund upon reemployment that would confirm eligibility. This protection applies to the Employee upon reemployment, as well as to any Dependent who has become covered under the Plan by reason of the Employee's reinstatement of coverage. Top of page |
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| Family And Medical Leave | The Federal Family and Medical Leave Act ("FMLA") provides that eligible employees are entitled up to twelve (12) weeks of unpaid leave for the following circumstances:
The FMLA only applies to Employers with fifty (50) or more employees. To be eligible for coverage under the FMLA, an Employee must have worked twelve (12) or more months, with 1,250 hours in the previous twelve (12) months, for the Employer from whom leave is requested. An Employee must also work at a work-site that has 50 or more employees within a 75 mile radius in order to be eligible for FMLA coverage. If you are eligible for and elect to take Family and Medical Leave under the FMLA by reason of your own disability, you will be entitled to an extension of benefits from the Plan as described on page 123 of this Booklet for a period of two (2) months from the date of your last contribution period after utilizing any period of leave covered by the FMLA. In other words, if you are eligible for Family and Medical Leave under the FMLA, you need not apply for Continuation of Coverage as described on pages 96 through 103 of this Booklet until the completion of any continuing period of disability covered by FMLA and any extension of benefits for up to two (2) months by reason of your own disability. However, once you have exhausted your right to leave under FMLA and two month extension of benefits, you are then eligible for Continuation of Coverage as described on pages 41 through 47 of this Booklet. Top of page |
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| Assignment Of Benefits | All Medical and Dental benefits payable by the Fund shall be deemed assigned by the affected Participant to the Health Care or Dental Provider in question. Medical or Dental benefits shall not be paid directly to a Participant unless the Fund office receives satisfactory evidence that the bill of the Provider in question has been paid in full. Any time you are hospitalized or receive any form of dental or medical care, it is your responsibility to inform the Hospital or other Health Care or Dental Provider of the full extent of your coverage spelled out in the Plan Booklet. Top of page | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Subrogation | If you or your Dependent makes claim for benefits from the Fund under circumstances where the injury or illness for which such benefits are claimed gives rise to a claim or lawsuit against a third party, payments of benefits by the Fund shall be made on the condition and with the understanding that the Fund will be reimbursed for payment of such benefits out of any recovery made in your third-party claim. The full details of the Plan's Rules on Subrogation can be found at Section 22 of Part II of the booklet at page 116 or here on this website. Top of page |
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| Scholarship Program | What Kind of Scholarships are Awarded? The Trustees of the Fund administer a scholarship program known as the ITPE John F. Conley- Happy I. Franklin Scholarship Program. Each year this program awards five 4-year scholarships for study at a college or university in amounts up to $15,000.00 per year. Each year, the Program also awards two 2-year vocational/technical scholarships in amounts up to $7,500.00 per year. Who Qualifies For A Scholarship? To qualify for a scholarship under the Program, a candidate must be either a high school senior who will graduate in January or June of the current school year or a high school graduate who is an eligible Employee. If the candidate is a high school senior, such candidate must be either an eligible Employee or Dependent of an eligible Employee. If the candidate is an eligible Employee who is a high school graduate, such candidate must participate in the scholarship competition specified in Section 16.02 of Part II of the Booklet at page 103, or in accordance with procedures specified by the College Scholarship Service/Sponsored Scholarship Program. An eligible Employee is one who has had at least 200 hours of employment with an Employer who contributes to the Fund on his behalf during the year of application. When And How To Apply For A Scholarship? A single application form is used to apply for one of the ITPE John F. Conley-Happy I. Franklin Scholarships. You may obtain an application from any ITPE branch officer or directly from the Fund at the Fund's offices. Detailed instructions are attached to the application form. The application must be filed no later than December 1 for the applicant to be considered for a scholarship award in the following calendar year. How Scholarship Winners Are Selected All phases of the scholarship competition, including selection of winners and determination of the amount of scholarship awards are handled by the College Scholarship Service/Sponsored Scholarship Programs. The College Scholarship Service is a program of the College Board. Winners are selected by an independent committee whose training and experience qualify it to evaluate total high school records, including academic work, test scores, extracurricular activities, leadership qualities, high school recommendations and the student's own statements. This committee meets in the winter to review the credentials of all semi-finalists. Each folder is reviewed by two members of the committee and rated according to standards established by the College Scholarship Service. Each candidate is then ranked according to the committee's review. The top candidates are identified as winners. The next seven non-winning candidates are identified as alternates. If for some reason a candidate identified as a winner does not accept the award, the first alternate would then be offered the award. If necessary, this procedure would take place down the line of alternates. In the Vocational/Technical scholarship competition, the winners are selected by an independent committee whose training and experience qualify it to evaluate total high school records, including academic high school recommendation and the student's own statements. This committee meets in the winter to review all Vocational/Technical applicants. Each folder is reviewed by two members of the committee and rated according to the committee's review. The top candidates are identified as winners. The next seven non-winning candidates are identified as alternates. Each candidate must be willing to accept the Scholarship Committee's determination as final. Are The Scholarships Renewed After The First Year Of College Or Vocational/Technical School? The ITPE John F. Conley-Happy I. Franklin Scholarship Program deals with 4-year awards, which are renewable after the first year for an additional three years, or until the student completes requirements for a bachelor's degree whichever is first. The Vocational/Technical awards of the Scholarship Program are for vocational courses of six months to two years duration. If the student enrolls in a vocational/technical course which requires more than one year for completion, the award will be renewable for up to an additional year. To qualify for renewal of a college award or a vocational/technical award, the student must maintain scholastic and personal standards acceptable in the judgment of the school officials and the Scholarship Committee. What Schools May Scholarship Holders Attend? Students awarded scholarships may attend any accredited college or university or any qualified vocational/technical school which does not permit discrimination based on race, creed, or color in (1) its overall enrollment policies; (2) enrollment for any part of its curriculum; or (3) the use of any of its facilities. Students awarded a college or university scholarship must be enrolled in a course of study leading to a bachelor's degree at an accredited college or university. Transfer of a college scholarship to another accredited college or university will be permitted only between academic years upon written approval of the Scholarship Committee. Winners of the Vocational/Technical awards must pursue a course of study leading to a specific career-directed certificate or diploma in a vocational or technical curriculum of at least six months duration. Transfers to another vocational school will not be permitted. The student may select any state, federal or nationally accredited institution or junior college offering vocational or technical curricula, or a hospital school of nursing, accredited by the National League of Nursing. Curricula leading directly to a baccalaureate degree are not eligible for the vocational/technical awards; courses taken through correspondence schools are not acceptable. How Much Do The Award Winners Actually Receive? Each scholarship award, per year, will be based on the tuition fees, room and board, books, transportation and other legitimate educational expenses at the school of the winner's choice. Upon a scholarship winner's enrollment at an approved school, the amount of the scholarship award will be deposited annually with the school in the name of the student to be used for authorized expenditures. Any surplus remaining from the yearly award shall revert to the Scholarship Fund. The Board of Trustees cannot accept responsibility for the conduct, personal affairs, debts or obligations of a scholarship winner, and they shall not be liable therefore in any manner. What Are The Obligations Of The Scholarship Winners? The scholarship winner must enter an approved college, university or vocational/technical school no later than Fall of the year in which the scholarship is awarded. Except for accident, illness or other extenuating circumstances, the student will be required to continue study without interruption. Any delay or interruption of studies must be reported promptly to the Scholarship Committee. Is The Program Permanent? The Scholarship Program has been established in the confident expectation that it will be continued indefinitely. However, it is recognized that conditions may require changes or modifications. The right to modify or terminate the Program, in whole or in part, is reserved solely to the Trustees. In the event of such a change or termination, scholarships in effect will be continued for their duration. Top of page |
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| General Rule Regarding Application For Medical And Dental Benefits | It shall be the responsibility of the Participant to give proper notice of any other coverage he or she may have when filing a claim with the ITPE Health and Welfare Fund for Medical or Dental Benefits. Top of page |
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| How To Apply For Benefits Other Than Medical Benefits | An application for any benefits described in this Summary Plan Description, other than Medical benefits, must be made in writing on an official Plan claim form. You can obtain the proper form from your Union or Plan representative, or from your Employer. The claim forms can either be sent directly to the Plan Office or can be handed to your Union or Fund representative for transmittal to the Plan Office. Top of page |
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| How To Apply For Medical Benefits | All claims for benefits provided by the Plan must be submitted within one year from the date the claim is "incurred". Remember, a claim for hospital benefits is "incurred" on the date the Participant enters a hospital and any other claim for medical benefits is "incurred" on the date the service in question is rendered. Any claim received by the Plan Office or Claims Administrator more than one (1) year after the claim is incurred will not be honored and will not be paid.
Under normal conditions, the Claims Administrator (Blue Cross Blue Shield of Georgia) should receive the proper claim form within one year after the service was provided. This section of the Summary Plan Description describes when to file a benefits claim and when a Hospital or Physician will file the claim for you. Each person enrolled through the Plan receives an Identification Card. Remember, in order to receive full benefits, you must receive treatment from a PPO Provider. When admitted to a PPO Hospital, always present your Identification Card. Upon discharge, you will be billed only for those charges not covered by the Plan. If you are admitted to a Non-PPO Hospital that does have a Participating agreement with the Claims Administrator, inform the admitting personnel of your coverage. The Hospital will bill the Claims Administrator directly for Covered Services. When you receive Covered Services from a Preferred Physician or other preferred licensed health care provider, ask him or her to complete a Physician's Service Report form. Payment for Covered Services will be made directly to the provider. For health care expenses other than those billed by a Preferred Provider, use the Subscriber Health Expense Report (SHER) to report your expenses. You may obtain these from your Employer or the Claims Administrator. Claims should include your name, Plan and Group numbers exactly as they appear on your Identification Card. Attach all bills to the claim form and file directly with the Claims Administrator. Be sure to keep a photocopy of all forms and bills for your records. The address is on the SHER claim form. Claims Involving "Urgent Care" Claims involving "Urgent Care" may be initiated by telephone call to BCBSGA (1-800-628-3988) or by fax transmission to BCBSGA (1-706-571-5039). A claim involving "Urgent Care" is any claim for medical care with respect to which the application of the time period for making non-urgent care determinations could:
Balance Billing Participating Physicians are prohibited from balance billing. A Participating Physician has signed an agreement with the Claims Administrator, to accept its determination of the Usual, Customary and Reasonable Fee for Covered Services rendered to a Participant who is his or her patient. A Participant is not liable for any fee in excess of this determination or negotiated fee except what is due for deductibles, co-payments or other payments required under the Participating Physician's agreement with the Claims Administrator. Necessary Information In order to process your claim, the Claims Administrator may need information from the provider of the service. As a Participant, you agree to authorize the Physician, Hospital, or other provider to release necessary information. The Claims Administrator will consider such information confidential. However, the Plan and the Claims Administrator have the right to use this information to defend or explain a denied claim. Questions About Coverage or Claims If you have questions about your coverage, contact your Plan Administrator or the Claims Administrator's Customer Service Department. Be sure to always give your Participant ID number. If you wish to get a full copy of the Utilization Review program procedures, contact the Claims Administrator's Customer Service Department. Write Customer Service Department Blue Cross and Blue Shield of Georgia, Inc. P.O. Box 7368 Columbus, Georgia 31908 When asking about a claim, give the following information: _ Identification number; _ patient name; _ Patient's name and address; _ date of service and type of service received; and _ provider name and address (Hospital or Physician). To find out if a Hospital or Physician is a Preferred Provider, call them directly or call the Claims Administrator at (800) 810-2583. Top of page |
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| Claim Review Procedures | The Following Procedures
For Review Of Medical, Dental And Vision Benefits Will Be Observed:
Claims involving "urgent care" shall be handled differently from all other categories of claims. This section of the booklet will set forth the timetable for the Plan to make a determination on claims involving "urgent care" and all other categories of claims. It will also set forth the time period for you to appeal any claim which is denied. |
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| Timetable for Determining Claims |
All of the time limitations set forth below begin running from the time of receipt of the claim by the Plan Office or the Claims Administrator (BCBSGA, as applicable. As used below, the word "process" refers to the time within which the Plan Office shall determine whether a particular claim is payable. Urgent Claim
Non-Urgent Claims
Extension of Time To Determine Non-Urgent Claims If an extension is required to determine a non-urgent claim due to circumstances beyond the Plan's control, the claimant will be notified before the completion of the initial time period allowed for processing the claim. For example, a claimant will be so notified within thirty (30) days of the Plan's receipt of a non-urgent claim. Notification to claimants concerning incomplete or improperly filed claims will include the specific information required or list the specific steps necessary to remedy the situation. The notice will also state when the Plan expects to render a decision. Denial of Claims If your claim is denied, the Plan will provide you with the following information:
Within one hundred and eighty (180) days after you receive written notice that your claim has been denied, you or your representative may make a written request for a review. Your request for review must be received by the Plan within one hundred and eighty (180) days after you receive notice that your claim has been denied. Your written request for review should contain your Social Security Number and a statement of the reasons why you believe the denial of your claim was in error. If you are requesting review of a denial of a claim involving urgent care, you may orally submit your appeal by telephone call to BCBSGA at (1-800-628-3988) or by fax transmission to BCBSGA at (1-706-571-5039). When appeal from a denial of a claim involving urgent care is made in this fashion, you still must provide your name, Social Security Number and a statement of the reasons why you feel the denial of your claim was in error. Requests for review of denials of claims not involving urgent care must be made in writing, but may be submitted by fax transmission. Procedure To Be Followed In Reviewing Denial of Claims Requests for review of denied claims will be considered and decided by a Committee designated by the Board of Trustees. Such Committee shall not include any person who participated in the initial determination to deny the claim or who is a subordinate of any individual who participated in the initial determination. If the review is of a claim that was denied based in whole or in part on a medical necessity or experimental treatment exclusion, the Committe | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||